Job Opportunities

About

Job Opportunities

Thank you for your interest in working with the Institute of Noetic Sciences

Position(s) currently open:

Associate Sales Manager: EarthRise Transformative Learning Center (IONS)

The Institute of Noetic Sciences (IONS) owns and operates the majestic 194-acre EarthRise Transformative Learning and Retreat Center in southern Petaluma, CA, where over 5,000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth. With a large permaculture garden, gorgeous walking paths, abundant wildlife, six meeting rooms, 64 lodging rooms, and meals available for up to 100 people, we are an ideal venue for workshop leaders, organizations, and groups from around the world to host events and multi-day workshops.

Job Summary

This position is responsible for representing the retreat center services and facilities to prospective clients looking for lodging, meeting space, and food & beverage services. Job responsibilities include responding to group inquiries, negotiating and preparing contracts, tracking deliverables, servicing client’s accounts, conducting site tours, analyzing future potential business, and actively initiating sales leads to increase business. This position is salaried and scheduled full time at 40 hours a week. Occasionally your schedule could include weekends and Holidays. EarthRise’s purpose is to provide a container for transformation. Working at EarthRise is a fast-paced environment full of fun, hardworking teams that enjoy a culture of mindfulness and exploration. Please consider joining our team.

Key Responsibilities

  • Receive and respond to all client reservation inquiries by phone and email within one business day.
  • Determine rates, negotiate contracts, prepare estimates, service accounts, track deposits and send final invoices.
  • Enter lodging rooms, meals, and meeting space in our event management system (data entry).
  • Make copies and file all checks, estimates, invoices, credit card transactions, etc.
  • Record all transactions, phone calls, emails and contract details in CRM system.
  • Conduct property site visits with prospective clients, answer questions, and follow up.
  • Initiate new sales, prospect, and qualify leads for potential clients.
  • Develop sales plans and strategies to meet or exceed established revenue and room night goals.
  • Develop reports for tracking current bookings, booking pace, monthly project revenue, and analyze lost business.
  • Execute written sales agreements for small to mid-scale complex meetings and retreats.
  • Partner with operations departments to ensure full participation in servicing accounts.

Minimum Skills/Qualifications

  • Excellent organizational and time management skills. Must be able to manage and prioritize multiple events at one time while maintaining a high level of attention towards details along with a positive attitude.
  • Experience in the hospitality or related industry a plus.
  • Ability to analyze information, think strategically, and solve problems creatively and independently.
  • High social and emotional intelligence
  • Hospitality mindset with a friendly, customer service attitude and flexibility is required.
  • Excellent written and verbal communication skills.
  • Strongly self-motivated and self-disciplined and able to work in a fast paced environment.
  • An interest in transformative education is desirable.
  • Proficient in Microsoft Office and able to quickly learn complicated event management systems (EMS, RegOnline, Streak, etc).
  • Bachelor’s degree.

To apply, please submit a resume and a cover letter that describes your interest in working at EarthRise and your relevant experience. Email your resume and cover letter to jobs@noetic.org. No phone calls, please. Please put “EarthRise Associate Sales Manager” in the subject line of your email.

 

Event Services Set-Up Staff: EarthRise Transformative Learning Center

The Institute of Noetic Sciences (IONS) owns and operates the majestic 194-acre EarthRise Transformative Learning and Retreat Center in southern Petaluma, CA, where over 5,000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth. With six meeting rooms, 64 lodging rooms, and meals available for up to 100 people, we are an ideal venue for workshop leaders, organizations, and groups from around the world to host events and multi-day workshops.

Job Summary

The EarthRise Event Services Set-Up Staff is responsible for ensuring meeting rooms and AV equipment are set up completely and on time, in the layout as specified by the event coordinators and clients. The ideal candidate will work successfully with coworkers, clients, and guests as well as have good communication skills. This is an full-time position working some weekends.

Key Responsibilities

  1. Responsible for setting up and taking down tables, chairs, back jacks, and other items according to the meeting room configuration requested.
  2. Obtain proper linens and drape tables as necessary.
  3. Set up AV as ordered and test equipment.
  4. Perform cleaning duties as part of each meeting room set-up (Vacuum, dust, mop, clean windows, etc).
  5. Assist kitchen with snack & beverage delivery and pick-up as needed.
  6. Inspect meeting rooms for completeness of arrangements as detailed in the event logistics prior to the customer arriving
  7. Deliver and setup additional equipment or furnishings to an event, as needed.
  8. Check meeting rooms during a retreat and vacuum floors, empty trash and carry dishes to the dining hall as needed.
  9. Breakdown and properly store tables, chairs, AV equipment and other items after each event.
  10. Track equipment and supplies inventory.
  11. Report maintenance needs.
  12. Perform additional tasks as required (i.e. maintenance, groundskeeping).

Minimum Skills/Qualifications

  • 1 year of applicable experience required
  • Previous AV experience highly desirable
  • Be able to take initiative and use critical thinking to organize large and small projects
  • Team player and communicates effectively with staff, management, and guests
  • Able to work independently and efficiently in a fast paced environment
  • Hospitality mindset with positive customer service attitude
  • A positive can-do attitude and flexibility is required.
  • An interest in transformative education is desirable.
  • This position uses some computer applications like Google Apps and Microsoft Office.
  • Eligible candidates must be 18 years or older
  • 40 hours per week; schedule varies. Must be able to work evenings and weekends as needed.

Physical Requirements

  • Must be able to lift at least 40lbs. Walking, bending, lifting required.
  • Work environment consists of beautiful vistas in a rural environment. Must be able to walk distances of .25 mile at a time – this is the distance of our offices and the employee parking area.

To apply for, please submit a resume, salary requirements, and a cover letter that describes your interest in working at EarthRise and your relevant experience. Email your resume to jobs@noetic.org. No phone calls, please. Please put “EarthRise Event Services Set-Up Staff” in the subject line of your email.

Resident Caretakers for the EarthRise Transformative Learning Center

The Institute of Noetic Sciences (IONS) owns and operates the majestic 194-acre EarthRise Transformative Learning and Retreat Center in southern Petaluma, CA, where over 5,000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth. With a large permaculture garden, gorgeous walking paths, abundant wildlife, six meeting rooms, 64 lodging rooms, and meals available for up to 100 people, we are an ideal venue for workshop leaders, organizations, and groups from around the world to host events and multi-day workshops.

Job Summary

We are seeking a couple as full-time, resident caretakers that can commit to a minimum of a one-year stay. The position requires caretakers who are competent and capable with good communication skills, customer service focused, strongly self-motivated and self-disciplined, and who enjoy being creative, physically active, and being outside in nature. Our caretakers would act as stewards of the land but also hosts of our events, working closely with our group leaders and participants. You would be a member of the EarthRise at IONS team and would need to have a similar mindset to the existing staff and retreat goers.

Caretakers must be self-reliant, hard working, and agree to live in a residential facility prepared for them. Living quarters include a modular building which has a huge master bedroom, bath with shower, living/sitting area, and full kitchen. A golf cart is available for traversing the campus, and we can accommodate up to two personal vehicles on site at all times. Laundry is available on site. A phone is provided for the caretakers during their working hours. Caretakers cannot leave the property while on-duty.

Main daily/nightly duties include, but are not limited to:

  1. Serve as the main on-site contacts for groups.
  2. Perform general handyperson maintenance and report larger issues.
  3. Conduct site orientations.
  4. Assist guests into rooms.
  5. Open and close main gate.
  6. Vigilance for safety, especially during the fire season. Since EarthRise is private property, this also means escorting uninvited guests off the land.

Minimum Skills/Qualifications

  • Knowledge of property management and hospitality.
  • Solid handyperson skills, including basic electrical, plumbing, and mechanical systems.
  • High social and emotional intelligence
  • Hospitality mindset with a friendly customer service attitude and flexibility is required.
  • Team players and communicates effectively with staff, management, and guests.
  • Strongly self-motivated and self-disciplined and able to work in a fast paced environment
  • Gardening skills a plus.
  • An interest in transformative education is desirable.
  • Must be able to work evenings and weekends.

Physical Requirements

  • Must be able to lift at least 30lbs. Walking, bending, lifting required.
  • Work environment consists of beautiful vistas in a rural environment. While a golf cart is available, may need to walk distances of .25 mile at a time – this is the distance of one side of the campus to the other.

If you are interested in learning more, first visit our website for information on our organization, staff, scientists and educators. Familiarize yourself with the area, and consider the cost of living (outside of room and board) in Northern California, in one of the most affluent counties in California (Marin, Sonoma). Synergy and an interest in those who want to expand their horizons and explore leading edge consciousness research will feel most welcome here.

To apply, please submit a resume and a detailed cover letter that describes your interest in working at EarthRise and your relevant experience. Email your resume and cover letter to jobs@noetic.org. No phone calls, please. Please put “EarthRise Resident Caretakers” in the subject line of your email.

 

About the Institute of Noetic Sciences

The Institute of Noetic Sciences is a 43 year-old non-profit organization that is dedicated to fostering a transformation in consciousness through science, education, and community. We conduct, advance, and broaden the science of what connects us, reaching new understandings about the nature of reality and our extended capacities. From what we learn, we create real-world tools that empower people to apply conscious awareness in their personal lives, and in healthcare, education, and business. We host a vibrant community of explorers and change agents who are working together to make a difference in the world. We also own and operate the majestic 194-acre EarthRise Transformative Learning and Retreat Center in Petaluma, CA, where over 5000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth.