Job Opportunities

About

Job Opportunities

Thank you for your interest in working with the Institute of Noetic Sciences.

Current Job Openings
 

EXECUTIVE COORDINATOR

The Institute of Noetic Sciences (IONS) seeks an experienced, highly organized, tech-savvy, and self-motivated individual to serve in the role of Executive Coordinator, supporting the CEO and driving key projects for the leadership team. The ideal candidate will bring professional poise, extensive experience and dynamism to the organization as we continue toward the realization of our mission and vision.

ABOUT THE POSITION

Reporting directly to the CEO, the Executive Coordinator provides executive support in a one-on-one working relationship. The Executive Coordinator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Coordinator also serves as a liaison to the board of directors and senior management team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Coordinator must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community-oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

RESPONSIBILITIES

General Support

  • Plans and coordinates the CEO's schedule. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Communicates directly, and on behalf of the CEO, with Board members, donors, funders, and other stakeholders.
  • Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Completes a broad variety of administrative tasks for the CEO including: composing and preparing correspondence that is sometimes confidential; completing expense reports; arranging travel plans, itineraries, and agendas; and compiling materials for travel-related meetings.
  • Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Manages a variety of special projects for the CEO, including the development and maintenance of an organizational “dashboard” of performance metrics.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and with a positive, can-do style; follows-through on projects to successful completion, often with deadline pressures.

Board Support and Liaison

  • Serves as the CEO's administrative liaison to IONS’ board of directors, providing a modest degree of support to the Board Chair.
  • Maintains discretion and confidentiality in relationships with all board members.
  • Manages shared tracking tools for key board activities, including committees, advisory groups, board member recruitment and onboarding.
  • Assists board members with travel arrangements, lodging, and meal planning as needed.
  • Adheres to, and advocates, compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Communications and Fund Development

  • Reviews the CEO’s emails and actively manages high priority communications, ensuring that responses from the CEO’s office are timely and effective.
  • Supports the promotion of the CEO by project managing the CEO’s speaking engagements, participation in key professional networks, social media calendar, and support materials such as bios and photos.
  • Assists in the development and editing of presentations, maintaining a library of the CEO’s presentations and related materials.
  • Project manages the CEO’s donor portfolio, ensuring that all donor interactions are entered into DonorPerfect on a timely basis.

Senior Management Liaison

  • Participates as an adjunct member of the senior management team including assisting in scheduling meetings and attending meetings as needed.
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings.
  • Coordinates with the department directors to provide timely and accurate information necessary for board reports and stakeholder meetings/events.

QUALIFICATIONS

  • Track record of directly supporting the success of senior leadership (CEO or director-level leadership).
  • Ability to prioritize projects, meet deadlines, manage several projects simultaneously and work well under pressure, while keeping a positive attitude.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Exceptional written and verbal communication skills.
  • Proven experience managing sensitive and confidential information with integrity.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Ability to work well with diverse groups including internal and external audiences.
  • Flexibility, emotional maturity, and a good sense of humor are highly desirable.
  • Ability to work some evenings and weekends as needed

REQUIREMENTS

  • Bachelor's degree required.
  • At least five years of experience supporting senior management or comparable work experience.
  • Demonstrated organizational experience interacting at the Board level desired.
  • Fluent in Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, social media platforms, and the GoogleSuite of tools.

COMPENSATION AND BENEFITS

This is a full-time salaried position, with compensation commensurate with experience. This position includes competitive vacation, paid holidays, free lunch on most days of the week, and health, dental, and basic life insurance.

HOW TO APPLY

If you are interested in this position, please first visit and thoroughly explore noetic.org. Then email your cover letter and resume to us by May 25, 2018, along with any additional materials, as separate attachments. Include your name and “IONS EC Candidate” in the subject line. No phone calls, please.

GUEST SERVICES/RECEPTION/FRONT DESK ASSOCIATE

The Institute of Noetic Sciences (IONS) is seeking a friendly, customer service oriented individual with experience in hotel/hospitality/retreat center operations to serve as our Guest Services Associate (GSA). IONS is a nonprofit organization dedicated to supporting individual and collective transformation through consciousness research, transformative experiential learning, and engaging a global community in the realization of our human potential.

The GSA greets all group leaders and visitors to IONS, and provides customer service for the clients who are onsite to deliver or participate in transformational workshops. The GSA is responsible for answering inbound and internal guest calls to our EarthRise Retreat Center, as well as inbound calls for other parts of the organization including donor relations, research, and programs.

The GSA assists our retreat center clients with check-in, baggage, mail services, event logistics, parking and registration, onsite signage and liability forms. They support the work of the kitchen, event coordination, sales, bookings, caretakers, housekeeping and other administrative staff.

The GSA is also responsible for retrieving and sorting IONS’ mail, managing lost and found, conducting minor inventory, and providing ad hoc support for other retreat center functions.

Hourly rate: $16.00-$18.00, full time, benefits. Must be able to work weekdays and weekends, early morning and late night hours occasionally. Must be able to lift a minimum of 15 pounds (mail and event set up), and have a valid CA driver’s license.

HOW TO APPLY

Please submit your resume along with a cover letter to bookings[at]noetic.org and include your name and “GSA” in the subject line. No phone calls, please.

PROGRAM ASSOCIATE

The Institute of Noetic Sciences (IONS) seeks a highly organized, articulate, self-motivated and positive individual to join our programs team as a Program Associate. We are looking for a candidate whose interests are deeply aligned with our vision and mission.

IONS is a nonprofit organization dedicated to supporting individual and collective transformation through consciousness research, experiential learning, and engaging a global community in the realization of our human potential. Constituents look to IONS as a source of scientific validation for transformative experiential practices, to find themselves in a robust community, and to deepen their personal experience of the interconnection of science and spirituality. Visit noetic.org to learn more.

ABOUT THE POSITION

The Program Associate is an integral member of a creative, and collaborative Programs Team that develops and delivers noetic learning experiences. Our programs are delivered through online webinars and workshops as well as through our community group network, and periodic in-person workshop offerings and events.

Primary areas of responsibility for the Program Associate include, but are not limited to, executing a range of tasks related to administrative and participant services for our various programs, supporting course development and delivery initiatives. If you are passionate about the creative process, developing workshop content and delivering transformational programs, this may be an excellent opportunity for you.

This is an exciting time to join the Programs Team, as we are in the process of dramatically focusing and refreshing our offerings, as well as modernizing our course delivery processes. This is an ideal role for someone who thrives on managing details and yet also desires creative input. We are moving toward a program development and delivery process that is highly iterative, and you will have a great space to work, learn, and grow.

This is a full-time position at our campus near Petaluma, CA.

AREAS OF RESPONSIBILITY

Participant Support

  • Monitor and respond to or re-direct email inquiries, phone calls, online forums, and social media channels
  • Administer participant certification processes and continuing education units
  • Manage sales, shipping, and refunds for course manuals and materials
  • Facilitate scholarship process
  • Provide support for volunteer and intern recruitment and onboarding

Online Course Delivery

  • Run backend of webinars (using Zoom webinars and meetings technology)
  • Assist participants with basic technical/interface questions (how to unmute, chat, etc.)
  • Monitor participant chats and Q & A
  • Coordinate technical rehearsals and support guest presenters

Module and Course Building

  • Assist with course research and design
  • Project manage various lines of course development
  • Edit (minor), process, and upload audio and video content
  • Assist with development of handouts and support material

Marketing & Communications

  • Assist with preparation of newsletters
  • Manage email lists
  • Assist with creation of marketing materials (draft text for blogs, social media posts, web copy)
  • Project manage marketing campaigns (prepare emails, track lead acquisitions, monitor Google AdWords)
  • Update website content (HTML not required)

In-person Workshops & Events

  • Support pre-event activities  (registration, coordinating with facility or retreat center, etc.)
  • Provide delivery support and student administration (checking in, CE units, etc.)
  • Provide facilitator/instructor support (photocopying, sourcing materials, AV needs, etc.)
  • Coordinate and assist with setup and breakdown

Administrative Support

  • Act as point-of-contact for service accounts (Zoom, Thinkific, etc.)
  • Assist with program reporting and statistics
  • Provide other administrative support as needed

QUALIFICATIONS

  • Three years experience expediting administrative processes and project management
  • Ability to prioritize projects, meet deadlines, manage several projects simultaneously and work well under pressure, while keeping a positive attitude
  • Excellent written and verbal skills; exceptional interpersonal skills
  • Background and/or interest in the noetic/consciousness topics and experiential educational offerings
  • Prior course content development is a plus
  • Flexible, self-starter with a can-do attitude
  • Comprehensive understanding of Google Drive application suite, and demonstrated ability to learn new applications quickly
  • Familiarity with email platform such as Constant Contact or MailChimp
  • Experience with webinar software such as Zoom or Go-to-Webinar, and simple video editing tools a plus
  • Ability to work some evenings and weekends as needed
  • Able to lift 20 pounds

COMPENSATION AND BENEFITS
This is a full-time salaried position, in the range of $40,000 - $44,000 annually, depending on experience. Position includes competitive vacation, paid holidays, and health, dental, and basic life insurance.

HOW TO APPLY
Please submit your resume along with a cover letter describing what about this position speaks to you, and how your skills, abilities, and personal gifts align with this position. Send to programs[at]noetic.org by May 15, 2018, include your name and “Program Associate” in the subject line, and submit your cover letter and resume as separate attachments. No phone calls, please.

SENIOR DEVELOPMENT ASSOCIATE

The Institute of Noetic Sciences (IONS) seeks an experienced, highly organized, passionate, tech-savvy, self-motivated and energetic individual to join our fundraising team as a Senior Development Associate. We are looking for a candidate whose life purpose is aligned with our vision and mission. IONS is a nonprofit organization dedicated to supporting individual and collective transformation through consciousness research, transformative experiential learning, and engaging a global community in the realization of our human potential.

We conduct, advance, and broaden the science of what connects us, reaching new understandings about the nature of reality and our extended capacities. From what we learn, we create real-world tools that empower people to apply conscious awareness in their personal lives, and in healthcare, education, and business. At our EarthRise campus and online, we host a vibrant community of explorers and change agents who are working together to create a shift in consciousness worldwide.

IONS has over 3,000 annual donors, with more than 10% of them considered major donors. Through our email and online networks we directly reach over 150,000 people and collaborate with various sister organizations to extend our reach to over 1M people. Donors look to IONS as a source of scientific validation for transformative experiential practices, to find themselves in a robust community, and to deepen their personal experience of the science and spirituality interconnection.

ABOUT THE POSITION

The Senior Development Associate will be part of a dynamic and collaborative Engagement Team that incorporates Development, Communications, and Community initiatives at IONS. The Associate will partner with our scientists and educators to deepen donor connections with the organization, our work, and our team. The primary areas of responsibility will include securing contributions from a portfolio of mid-range major donors, coordinating our cyclical giving campaigns, and stewarding our planned-giving program.

The Senior Development Associate is responsible for identifying, cultivating, and securing contributions from major donors and major donor prospects in the form of cash, stock, pledges, and estate/planned gifts. In order to accomplish IONS mission, strategic plan and campus development needs, this position will develop and grow a robust portfolio of prospects at the $1,000 - $25,000+ level. In addition, the Senior Development Associate will coordinate seasonal giving campaigns using email, website, social media, events and mailings. Finally, in coordination with leadership, the Senior Development Associate will be responsible for expanding our robust estate/planned giving program. The ideal candidate will be comfortable raising $1M - $2M in gifts and pledges annually.

You will never be bored at this job! The team is always creatively designing and executing fundraising activities, and you’ll have a great space to work, learn, and grow. It’s an exciting time to join our team as we gear up for a comprehensive operating, program, and capital campaign leading up to IONS 50th Anniversary (five years from now). The Senior Development Associate reports to the Director of Development and Communications.

RESPONSIBILITIES

  • Grow and manage a portfolio of ~120 prospects and donors with the capacity and affinity to give $1,000 - $25,000+
  • Raise $1M - $2M+ per year in gifts and pledges
  • Coordinate cyclical/seasonal giving campaigns
  • Expand and execute, in partnership with the team, a comprehensive estate/planned giving strategy
  • Help to coordinate, host, and manage fundraising and member engagement events, including the IONS Biennial Conference and associated fundraising events
  • In coordination with department and organization leadership, identify, develop, propose and implement strategies for donor cultivation, solicitation and stewardship
  • Meet benchmarks for number of solicitations, face-to-face visits and dollars raised quarterly and annually
  • Track progress using Moves Management tools, including recording all interactions with donors in Donor Perfect
  • Build relationships and work collaboratively with staff and leadership, including the Board of Directors, to accomplish major, capital and planned giving strategies
  • Collaborate with Database Manager and finance department to appropriately track and prepare monthly, quarterly, annual, and as-needed reports and projections
  • Collaborate with Development Director and other staff to create collateral materials (annual reports and sponsorship deck, for example) for donor/prospect meetings
  • Embody the vision, mission, values and strategic objectives of the organization
  • Perform other related duties as assigned

QUALIFICATIONS

  • Track record of successful fundraising or sales, with at least three years experience
  • Success in asking and receiving donations ranging up to $25,000 or more
  • Experience in managing fundraising programs and campaigns, with focus on major, capital, and planned giving a plus
  • Excellent verbal and written communication skills, including ability to clearly link IONS mission and programs with funders’ priorities
  • Disciplined self-starter who can set and achieve goals
  • Ability to complete your own administrative tasks A
  • Ability to prioritize projects, meet deadlines, manage several projects simultaneously and work well under pressure, while keeping a positive attitude
  • Ability to manage sensitive and confidential information with integrity
  • High level of computer literacy (Microsoft Office Suite, GoogleDocs) and familiarity using donor databases, Donor Perfect a plus
  • Understanding of budgets as they relate to programs
  • Ability to work well with diverse groups including internal and external audiences
  • Flexibility and a good sense of humor are highly desirable
  • Ability to work some evenings and weekends as needed, some travel required
  • Connections and access to like-minded potential funders a big plus

COMPENSATION AND BENEFITS

This is a full-time salaried position, in the range of $80,000 - $90,000 annually, depending on experience. Position includes competitive vacation, paid holidays, and health, dental, and basic life insurance.

HOW TO APPLY

If you are interested in this position, please first visit and thoroughly explore noetic.org. Then submit cover letter and resume electronically to Hiring Manager at jobs(at)noetic.org by March 31, 2018. Include your name and “Senior Development Associate” in the subject line, and submit cover letter, resume, and any additional materials as separate attachments. No phone calls, please.

DEVELOPMENT ADMINISTRATIVE ASSISTANT

The Institute of Noetic Sciences (IONS) seeks an experienced, highly organized, passionate, tech-savvy, self-motivated and energetic individual to join our fundraising team as a Administrative Assistant. We are looking for a candidate whose life purpose is aligned with our vision and mission.

IONS is a nonprofit organization dedicated to supporting individual and collective transformation through consciousness research, transformative experiential learning, and engaging a global community in the realization of our human potential.

We conduct, advance, and broaden the science of what connects us, reaching new understandings about the nature of reality and our extended capacities. From what we learn, we create real-world tools that empower people to apply conscious awareness in their personal lives, and in healthcare, education, and business. At our EarthRise campus and online, we host a vibrant community of explorers and change agents who are working together to create a shift in consciousness worldwide.

IONS has over 3,000 annual donors, with more than 10% of them considered major donors. Through our email and online networks we directly reach over 150,000 people and collaborate with various sister organizations to extend our reach to over 1M people. Donors look to IONS as a source of scientific validation for transformative experiential practices, to find themselves in a robust community, and to deepen their personal experience of the science and spirituality interconnection. Visit noetic.org to learn more.

ABOUT THE POSITION

The Development Administrative Assistant will be part of a dynamic and collaborative Engagement Team that incorporates Development, Communications, and Community initiatives at IONS. The primary areas of responsibility will include supporting the Director of Development and Communications and our overall fundraising strategy, doing grants administration, contacting monthly and mid-level donors to ensure their pledged gifts are fulfilled, event production, and other work as needed.

The Development Administrative Assistant is responsible for making thank you calls to donors upon receipt of their gifts, supporting the application of grants and tracking their progress, making follow-up calls to monthly donors if their credit/debit cards are declined, and other activities as needed.

You will never be bored at this job! The team is always creatively designing and executing fundraising activities, and you’ll have a great space to work, learn, and grow. It’s an exciting time to join our team as we gear up for a comprehensive operating, program, and capital campaign leading up to IONS 50th Anniversary (five years from now). The Administrative Assistant reports to the Director of Development and Communications.

RESPONSIBILITIES

  • Grants Administration
    • Supporting the submission of science and programmatic grant applications
    • Tracking grants processes Keeping accurate records of grants
    • Maintaining grant files in Google drive and DonorPerfect
  • Making thank you calls for gifts received
  • Following up with Monthly Sustainers
    • Handling credit card declines
    • Doing relapsed donor calls
  • Event Production Support for our various engagement events
  • Support for our Major Donor Team
  • Collaborate with Development Director and other staff to create collateral materials (annual reports and sponsorship deck, for example) for donor/prospect meetings
  • Embody the vision, mission, values and strategic objectives of the organization
  • Assisting Director of Development and Communications as needed
  • Perform other related duties as assigned

QUALIFICATIONS

  • Track record of successful administrative duties, with at least three years experience
  • Superb time-management and project management skills
  • Excellent Microsoft Word and Excel skills
  • Fluency in Powerpoint and other Microsoft Office Suite applications and Google Drive applications
  • Excellent verbal and written communication skills, including ability to clearly link IONS mission and programs with funders’ priorities
  • Database Experience (DonorPerfect a plus)
  • Disciplined self-starter who can set and achieve goals
  • Ability to prioritize projects, meet deadlines, manage several projects simultaneously and work well under pressure, while keeping a positive attitude Proven ability to manage sensitive and confidential information with integrity
  • Ability to work well with diverse groups including internal and external audiences
  • Flexibility and a good sense of humor are highly desirable
  • Ability to work some evenings and weekends as needed

COMPENSATION AND BENEFITS

This is a part-time, hourly position, in the range of $20-$30 per hour, depending on experience. We are looking to start with 15-20 hours per week with the opportunity to expand that based on successful completion of tasks as we ramp up for upcoming large campaigns.

HOW TO APPLY

If you are interested in this position, please first visit and thoroughly explore noetic.org. Then submit cover letter and resume electronically to Hiring Manager at jobs(at)noetic.org by April 15, 2018. Include your name and “Administrative Assistant” in the subject line, and submit cover letter, resume, and any additional materials as separate attachments. No phone calls, please.

Nondiscrimination Policy

The Institute of Noetic Sciences is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. Company policy prohibits unlawful discrimination based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.

About the Institute of Noetic Sciences

The Institute of Noetic Sciences is a non-profit organization that is dedicated to fostering a transformation in consciousness through science, education, and community. We conduct, advance, and broaden the science of what connects us, reaching new understandings about the nature of reality and our extended capacities. From what we learn, we create real-world tools that empower people to apply conscious awareness in their personal lives, and in healthcare, education, and business. We host a vibrant community of explorers and change agents who are working together to make a difference in the world. We also own and operate the majestic 194-acre EarthRise Transformative Learning and Retreat Center in Petaluma, CA, where over 5000 guests each year engage in transformational programs and practices that foster self-reflection and personal growth.